TECHNOLOGY (FOR MEMBERS 5TH - 12TH GRADE ONLY)

MEMBER PERSONAL DEVICE POLICY 

The Boys & Girls Clubs of Western Lane County adopts this policy to maintain a safe and secure environment for members, staff, volunteers, and others.

A PERSONALLY OWNED DEVICE includes all member-owned existing and emerging technologies and devices that can take photographs, play and record audio or video, input text, upload, and download content and/or media, and transmit or receive messages or images.

Emerging technologies and devices include but are not limited to cell phones, computers, tablets, and storage media (e.g., flash drives), as well as communication tools including social media sites, text messages, chat and websites. Not all devices are covered within this policy. Unacceptable devices in this policy include, but are not limited to, gaming devices or consoles, laser pointers, modems or routers, and televisions.

CLUB PURPOSES include, but are not limited to, program activities, career development, communication with experts and/or Club peer members, homework, and Club activities.  Members are expected to act responsibly and thoughtfully when using technology resources.  Members bear the burden of responsibility to ask staff when they aren’t sure of the permissibility of a particular use of technology prior to engaging in use.

Personally owned devices are permitted for use during Club time for Club purposes and in approved locations only. The Club expressly prohibits the use of personally owned devices in locker rooms, restrooms and other areas where there is an expectation of privacy.

Any inappropriate use of a personally owned device, as determined by Club staff, can lead to disciplinary action including, but not limited to, confiscation of the device, immediate suspension from the Club, termination of membership, or other disciplinary actions determined to be appropriate to the Club’s existing disciplinary policies including, if applicable, referral to local law enforcement.

INAPPROPRIATE COMMUNICATION includes, but is not limited to, obscene, profane, lewd, vulgar, rude, inflammatory, threatening, sexual content, or disrespectful language or images typed, posted or spoken by staff or members; information that could cause conflict; drama; personal attacks, including prejudicial or discriminatory attacks; harassment (persistently acting in a manner that distresses or annoys another person) or stalking others; knowingly or recklessly posting false or defamatory information about a person or organization; and communication that promotes the destruction of property, including the acquisition or creation of weapons or other destructive devices. If a member is told to stop sending communications, that member must cease the activity immediately.

Members may not use any technology to harass, threaten, demean, humiliate, intimidate, embarrass, or annoy others. This behavior is cyberbullying, which is bullying that takes place using existing or emerging technologies and devices. Examples of cyberbullying include, but are not limited to, harassing, threatening, or mean text messages, emails, or comments on social media; rumors sent by email or posted on social networking sites; and use of embarrassing pictures, videos, websites or fake profiles. Any cyberbullying that is determined to disrupt the safety and/or well-being of the Club, Club Staff, Club members, or community is subject to disciplinary action.

Members must be aware of the appropriateness of communications when using Club or personally owned devices.  Inappropriate communication is prohibited in any public messages, private messages, and material posted online by members.

COMMUNICATION WITH CLUB MEMBERS Staff may never use personal devices to communicate directly with a single Club Member. Proper protocol dictates that all communication between a Staff and Club Members must include an additional staff member and at least two Club members.

MONITORING AND INSPECTION Boys & Girls Club of Western Lane County reserves the right to monitor, inspect, copy and review a personally owned device that is brought to the Club. Parents/Guardians will be notified before such an inspection takes place and may be present, at their choice, during the inspection.  Parents/Guardians may refuse to allow such inspections.  If so, the member may be barred from bringing personally owned devices to the Club in the future.

INTERNET ACCESSPersonally owned devices used at the Club are not permitted to directly connect to the internet through a phone network or other content service provider. Personally owned devices must access the internet via the Club’s content-filtered wireless network. Boys & Girls Club of Western Lane County reserves the right to monitor communication and internet traffic, and to manage, open or close access to specific online websites, portals, networks or other services. Members must follow Club procedures to access the Club’s internet service.

LOSS AND DAMAGE Members are responsible for keeping devices with them at all times. Staff and the Club at large are not responsible for the security and condition of the member’s personal device. Furthermore, the Club is not liable for the loss, damage, misuse or theft of any personally owned device brought to the Club.

PASSWORD AND ACCESSIn order to prevent unauthorized access, devices must be password protected using the features of the device. The device must lock itself with a password or PIN if it’s idle for more than two minutes. Whenever possible, device passwords must be at least six characters and a combination of upper- and lower-case letters, numbers and symbols. Passwords should be rotated every 90 days.

DISALLOWED APPS AND/OR WEBSITESThis organization does not allow members to access any apps and/or websites that contain inappropriate material, display weapons or violence.

PARENT/GUARDIAN NOTIFICATION & RESPONSIBILITY

The Boys & Girls Clubs of Western Lane County Internet Acceptable Use Policy restricts the access of inappropriate material.  However, supervision of usage may not always be possible while members use the internet.  Due to the wide range of material available on the internet, some material may not fit the particular values of members and their families.  Because of this, it is not practical for the Boys & Girls Clubs of Western Lane County to monitor and enforce a wide range of social values in member use of the internet.  If parents/guardians do not want members to access information beyond the scope of the Internet Acceptable Use Policy, parents should instruct members not to access such materials.

ACCEPTABLE USE POLICY

RESPONSIBLE COMPUTER USE POLICY

The Boys & Girls Clubs of Western Lane County computer network and internet access are available to members to enhance their educational experience and help them become literate in an increasingly technological world.

The purpose of this policy is to foster the appropriate use of that network, email and the internet.   The following policy applies to all users, whenever they access any of the Club’s network connections.  The Boys & Girls Clubs of Western Lane County adopts this policy to maintain a safe and secure environment for members, staff, volunteers, and others.

EDUCATIONAL PURPOSE

The Club’s network has been established for educational purposes limited to classroom activities, school-to-career development and scholastic research on appropriate subjects.  The Club’s network has not been established as public access or a public forum.  The Club has the right to place reasonable restrictions on the materials members or staff post through the system.  Members, staff, & volunteers are expected to follow this Acceptable Use/Personal Device Policy (as well as other Club rules and policies applicable to members, staff, & volunteers) when accessing the CLUB network.

The Club’s network is considered a limited forum, similar to a school and, therefore, the CLUB reserves the right to regulate that forum for valid educational reasons.

You should expect only limited privacy with the content of your personal files on the Club’s network.  This situation is similar to the rights you have in the privacy of your locker at school.  The Club reserves the right to search your files if there is a reasonable suspicion you violated this Acceptable Use/Personal Device Policy, Club rules and policies, or the law.

UNACCEPTABLE USES & PERSONAL SAFETY

You must not post personal contact information about yourself or other people.  Personal contact information includes (but is not limited to) home, school or work addresses, telephone numbers; and email addresses.

You must not use another member, staff, or volunteer’s device to send any information of any type or content for any reason.

Members must never agree to meet with someone you have met online without your parent’s approval.  A parent or guardian should always accompany you to such meetings.

Members must promptly disclose to a Club Staff Member any message you receive that is inappropriate or makes you feel uncomfortable.

ILLEGAL ACTIVITIES

You must not attempt to gain unauthorized access to the Club’s network, or to any other computer device or system through the Club’s network.  This includes attempting to log in through another person’s account or accessing another person’s files.  These actions are illegal, even if only for the purpose of “browsing.”

You must not use the Clubs’ network to engage in any illegal act, including but not limited to, arranging for the purchase or sale or alcohol, tobacco or other drugs; engaging in criminal activity, or threatening the safety of another person.

SYSTEM SECURITY

You are responsible for your individual user account and should take all reasonable precautions to prevent others from being able to use your account.  Under no circumstances should you provide your password to another person.

You must immediately notify the Executive Director if you have identified or witnessed a possible security problem.

INAPPROPRIATE USE

Restrictions against inappropriate use apply to public message, private message and material posted on web pages. Within reason, freedom of speech and access to information will be honored.

The following are not permitted:

• Sending or displaying unkind or offensive messages or pictures, pornography or hate literature

• Using unkind or obscene language

• Harassing, insulting or attacking others

• Intentionally damaging computers, computer systems or computer networks

• Violating copyright laws

• Using another person’s password

• Trespassing into another person’s folders, work or files

• Intentionally wasting limited resources (i.e., distributing mass email messages,   participating in chain letters, creating or participating in unauthorized newsgroups, and storing files on file servers without proper authorization)

• Employing the network for commercial purposes, political activities or lobbying

• Installing additional software without prior approval

• Using portal or proxy websites Violations may result in the loss of access, as well as other disciplinary or legal action.

RESPECT FOR PRIVACY

You must not re-post a message that was sent to you privately, without the permission of the person who sent the message.

You must not post private information about another person.

PLAGIARISM AND COPYRIGHT INFRINGEMENT

You must not plagiarize works you find on the internet. Plagiarism is taking ideas, writing or pictures of others and presenting them as your own. It is dishonorable, and it is a prohibited use of this facility.

You must respect the rights of copyright owners. Copyright infringement occurs when you reproduce a work that is protected by a copyright without authorization. If a work contains language that specifies appropriate use of that work, you should follow the expressed requirements. Copyright law can be confusing; therefore, if you have any questions, please ask a Club staff member.

DISCIPLINARY ACTIONS

Members who violate the Acceptable Use Policy may be denied future internet and/or network privileges for a defined period of time and may be subject to other disciplinary measures as set forth by Club policies.  Illegal activities will be reported to the appropriate law enforcement agency.